Terms of Service Outline for Private GPT

1. Introduction

• Purpose: Explain what the Private GPT is (e.g., an AI-powered assistant for specific functions).
• Agreement: By accessing or using the GPT, users agree to these Terms of Service.
• Entity Name: Identify the owner/operator (e.g., 'This GPT is operated by Max Real Estate ROI').

1. Eligibility

• Define who can use the GPT (e.g., registered clients, HOA board members, internal staff).
• State age requirement (e.g., users must be 18+).
• Mention account registration, access permissions, or invitation-only access if applicable.

1. Acceptable Use

• Outline permitted uses (e.g., generating reports, managing work orders, answering HOA policy
  questions).
• Prohibit misuse such as sharing credentials or using the GPT for illegal purposes.
• Mention rate limits or usage quotas if applicable.

1. Data Usage and Privacy

• Explain what data is collected and how it is used.
• Describe retention policies and link to the Privacy Policy.
• Warn users not to upload confidential data unless authorized.

1. Intellectual Property

• You retain rights to the GPT’s design, code, and training materials.
• Users retain rights to their uploaded content.
• Specify that outputs are for informational or business use only.

1. Service Availability

• Explain that the GPT may experience downtime or maintenance.
• Clarify modification, suspension, or termination rights.
• Disclaim warranties ('as is' and 'as available').

1. Disclaimers and Limitation of Liability

• GPT may produce inaccurate or incomplete information.
• Users are responsible for verifying outputs before acting.
• Not liable for damages or losses.

1. Modifications to the Terms

• State that terms may be updated periodically.
• Specify how users will be notified (e.g., via email or notice).

1. Termination

• Access may be terminated for violations or misuse.
• Explain how data is handled upon termination.

1. Governing Law

• These Terms shall be governed by and construed in accordance with the laws of the State of Florida,
  USA.

1. Contact Information

• Provide contact details for support or questions.

Optional Add-Ons

• Confidentiality Agreement – for private client GPTs.
• Third-Party Integrations Clause – if it connects to Google Drive, Sheets, etc.
• AI Output Disclaimer – noting that answers are AI-generated and not professional advice.